Board Meeting Minutes

Board meeting #1

16 March 2017
RIPE NCC Offices

Final

Present:
Hans Petter Holen, Chair
Nigel Titley, Treasurer
Daniel Karrenberg, Secretary

The board agreed that the meeting had been convened properly and that there was a quorum.

The board decided that Hans Petter Holen will serve as chair, Nigel Titley as treasurer and Daniel Karrenberg as Secretary.
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The board resolved to ask the RIPE NCC to handle the financial administration of the foundation and to provide a reasonable amount of clerical support.
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The board resolved to appoint an awards committee from the community for each award, that the awards committee will be responsible for the whole process from the call for nominations to selecting the awardee and that initially at least one board member shall serve on the committee.
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The board resolved to investigate how the foundation could support the Abha Ahuja Bursary.
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Board meeting #2

8 May 2017
Budapest at RIPE74

Final

Present:
Hans Petter Holen, Chair
Nigel Titley, Treasurer
Daniel Karrenberg, Secretary
Mirjam Kühne, RIPE NCC Staff Support

The board agreed that the meeting had been convened properly and that there was a quorum.

Daniel reported that the RIPE NCC had agreed to support the foundation by giving Mirjam time to help, by maintaining the financial administration and by opening a bank account for the foundation.

Hans Petter reviewed the board's informal discussion over the past weeks regarding the first award. The board subsequently passed the following resolutions:

The foundation will make awards to a living person who has made substantial and sustained technical or operational contributions to the development of the Internet in the RIPE NCC service region.
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The first award will be made at RIPE76.
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The award committee for the first award will consist of Jaap Akkerhuis, Eva Frölich, Elise Gerich, Daniel Karrenberg and Niall O'Reilly.
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The foundation will invite Lynn Blokzijl to present the first award.
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The foundation will pay each awardee 10.000 Euros.
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The foundation will reimburse the travel expenses of the awardees to the award ceremony.
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Board meeting #3

17 May 2018
Marseille at RIPE76

Final

Present:
Hans Petter Holen, Chair
Nigel Titley, Treasurer
Daniel Karrenberg, Secretary
Mirjam Kühne, RIPE NCC Staff Support

The board agreed that the meeting had been convened properly and that there was a quorum.

The board discussed the process that culminated in the first award presented to Wilfried Wöber the previous evening. The board expressed its thanks to the awards committee for their diligent work and Lynn Blokzijl for presenting the award. The board thanked Mirjam for her excellent support with the whole process.

Mirjam reported that support from the foundation to the Abha Ahuja Bursary was no longer necessary as other arrangements had been made.

Nigel reported that the assets of the foundation had received an initial donation of €25.000 from the RIPE NCC in 2017. The expenses in 2017 were notary and other set-up costs. The capital of the foundation at the beginning of the year was €21.771. He said that he expects expenses for this year to be on the order of €12k mainly for the award and associated costs. He added that the RIPE NCC had graciously agreed to donate another €25k this year.

The board concluded that the foundation's capital was sound and sufficient for at least another two awards. The board then discussed future awards and agreed to aim for high quality, well chosen and well presented awards.

The board resolved to make no award in 2019 and aim for the next award to be presented at a RIPE meeting in 2020.
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Board meeting #4

21 May 2019
Reykjavik at RIPE78

Final

Present:
Hans Petter Holen, Chair
Nigel Titley, Treasurer
Daniel Karrenberg, Secretary

The board agreed that the meeting had been convened properly and that there was a quorum.

Nigel reported that he will be leaving the RIPE NCC board.

Daniel said that the statutes state in Article 5 that "... Without prejudice to the provisions of this Article, the membership of a board member shall be terminated ... upon the termination of the RIPE NCC Executive Board membership, if the member was appointed due to this RIPE NCC Executive Board membership. ...". He added that the RIPE NCC board had not yet designated a new foundation board member and that this automatism would thus let the number of board members fall below the statutory minimum of three. The board discussed the consequences and risks. The board considered it unnecessary to revise the statutes at this time in order to resolve this issue and asked the secretary to note it for a possible future revision of the statutes.

The board unanimously resolved to appoint Nigel Titley to the board until another board member designated by the RIPE NCC board is appointed.
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Nigel reported that due to time constraints on the part of the RIPE NCC he had only received an informal summary of the 2018 foundation financials: the 2018 income and expenditure were as expected at the previous meeting and the capital of the foundation at the end of 2018 was € 35.535. He added that he expected a formal report from the RIPE NCC in the coming months.

The board then discussed first ideas for the 2020 award.

The board resolved to postpone decisions about the 2020 award until the new RIPE NCC designated board member has been appointed.
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